Automatic Car Wash Machine Quotation Checklist: What to Send
Pubtime:2026-10-20
Quick Answer
For a useful automatic car wash machine quotation, send the installation country and city, business type, target vehicles, clear site dimensions, entrance and exit layout, expected wash volume, local power, water and drainage conditions, required wash process, optional functions and required support scope. A responsible quotation should match the project conditions instead of presenting one machine and one price for every site.
Automatic Car Wash Quotation Checklist
| Information | What to send | Why it affects the quotation |
|---|---|---|
| Project location | Country, city and installation environment | Voltage, climate, documentation and project coordination vary by market |
| Business and vehicles | Service station, retail wash, fleet, dealer or other use; passenger cars, SUVs, vans, buses or trucks | The vehicle and operating model determine the suitable wash-system category |
| Site | Clear bay length, width and height; columns, beams, doors, entrance, exit, turning and queue space | The equipment, vehicle envelope and service access must fit the real site |
| Expected volume | Estimated daily washes, peak-hour flow and operating hours | Traffic affects system category, process design and queue planning |
| Electrical supply | Voltage, phase, frequency and available capacity | Electrical configuration must match the installation conditions |
| Water and drainage | Water source, supply stability, test information, storage, drainage and recycling plans | Water quality and system boundary influence treatment and rinse planning |
| Wash process | Required foam, high-pressure wash, wax, drying, wheel or chassis treatment and other stages | Included stages and optional functions change the equipment scope |
| Project boundary | Required documentation, installation, commissioning, training, warranty and spare-parts planning | A clear boundary makes quotations comparable |
1. Start with the Correct Wash-System Category
Explain the business type and target vehicles before selecting a model. A touchless car wash, rollover brush system, tunnel car wash and large-vehicle gantry wash solve different operating requirements. If the category is not yet clear, compare them in the automatic car wash selection guide.
2. Send Measured Site Information
Provide a drawing or marked photos with the clear internal bay dimensions, columns, beams, door openings, entrance, exit, turning space, queue area, equipment-room space and maintenance access. State whether the site is new construction or an existing building. Final civil work should follow the approved layout for the selected machine, not a generic diagram. The installation and site checklist explains the main planning items.
3. Describe the Vehicle Mix and Expected Traffic
List the common and maximum vehicle types that will use the site. Passenger cars, large SUVs, vans, buses and trucks have different clearance and wash-process requirements. Provide the expected daily volume, peak periods and operating hours as planning inputs rather than guaranteed results. Vehicle movement, payment time and queue capacity also affect practical throughput.
4. Confirm Power, Water and Drainage
Send the local voltage, phase, frequency and available electrical capacity. For water, identify the source, available supply, storage, pressure stability, known quality information, drainage and any recycling requirement. Fresh water, reclaimed water and treated final-rinse water may serve different stages. Review the water and recycling guide before defining the auxiliary system.
5. List the Required Wash Stages and Options
Describe the intended wash sequence and the options the project is considering. These may include pre-soak or foam stages, high-pressure washing, wax, drying, wheel-area cleaning, chassis treatment, water treatment, payment or access-control integration. Availability and final configuration must be confirmed for the selected model; an option shown on another system should not be assumed to be included.
6. Separate Equipment Scope from the Complete Project
Ask each supplier to state what is included and excluded. Equipment supply, civil work, utility upgrades, water treatment, delivery, unloading, installation labor, commissioning, training, payment equipment and local approvals may have different responsibility boundaries. The project cost-factor guide helps buyers compare written scope rather than one headline amount.
7. Confirm Support and Spare-Parts Planning
State what support is required and request the written installation responsibilities, commissioning method, operator training, documentation, warranty scope, technical-support channel and model-matched spare-parts recommendation. These items are project-specific and should be confirmed in the final agreement. Use the after-sales support checklist when reviewing an offer.
Useful Files and Photos to Attach
- Site plan or a simple measured drawing
- Photos or video of the bay, entrance, exit and surrounding vehicle route
- Common and maximum vehicle dimensions
- Electrical-supply information and available capacity
- Water-test information when available
- Required wash stages and a list of optional functions
- Target schedule and required installation or training scope
Copyable Project Brief
Location: country and city
Business type: service station, retail car wash, fleet, dealer or other
Vehicles: common types and maximum dimensions
Site: clear bay dimensions plus entrance and exit information
Expected volume: normal and peak demand estimate
Power: voltage, phase, frequency and available capacity
Water: source, supply, known quality, storage and drainage
Wash process: required stages and optional functions
Support: required documentation, installation, commissioning, training and spare-parts scope
Frequently Asked Questions
Can I request a quotation before the site is finalized?
Yes, a preliminary direction can be prepared from the planned country, business type, vehicle mix, expected traffic and approximate site. Final equipment and civil requirements should be checked against measured conditions before ordering.
Why does the supplier need the installation country and city?
The location helps identify electrical standards, climate, documentation needs and project coordination conditions. Local permits, construction and wastewater requirements must still be confirmed by the project owner and qualified local parties.
Does a machine quotation automatically include installation and transport?
Not necessarily. Ask for a written list of inclusions, exclusions, delivery boundary, installation responsibilities, commissioning, training and local work so that offers can be compared consistently.
What if I do not have a professional site drawing?
A clear hand sketch with measurements, marked photos and a short entrance-to-exit video can support an initial review. A final approved layout is still required before civil work.
Can Zhike recommend one model from a short price request?
A preliminary category may be suggested, but a responsible model recommendation needs site, vehicle, traffic, utility, wash-process and support information.
Next step: review the Zhike automatic car wash range and model-planning parameters, then send the completed project brief through the project assessment form.